Task Management with Asana
We use Asana for...
- To-Do Lists
- Meeting Agendas
- Project Management
- Task-Based Communication (Task Questions, Task Status Updates, etc.)
- Linking Tasks to relevant G Drive files
When Not to use Asana...
- Please do not upload stray files to Asana tasks – first link to the Bear Music Fest Google Drive (See Document Storage with Google Drive).
- Learn more about Asana with the Asana Guide articles & tutorials.
- To keep the team accountable, do the following for each task you create:
- Assign tasks to the appropriate teammate.
- Create reasonable Due Dates.
- Add followers at the bottom of the task or mentioning in a comment (@___).
- Comment to provide status updates and ask task-based questions.
Asana Structure & BMF Translation
- Team = Bear Music Fest
- Projects = Departments
- Project Owner = Department Head
- Department Heads are accountable for keeping their respective Asana Projects organized & up-to-date.
- Project Members = Team Members
- Parent Tasks = Sub-Departments
- To create, type a colon at the end of a task name.
- Tasks = To-Do Items, Meeting Titles, & groups of related Subtasks
- Subtasks = Meeting Agenda Items, etc.
- Tip: Assign subtasks to a team member to avoid subtasks getting buried.
- Tags = Status Details
- Types of Tags
- None (Default) = New Tasks and Completed Tasks
- Start Soon
- In Progress
- Need Approval
- High Priority
- Template = For Tasks/Projects that can be copied.
- Tagging Tips
- Click/Search for a specific tag to view progress reports across Departments.
- When completing tasks, remember to delete the “In Progress” tag.