Document Storage with Google Drive

We Use Google Drive...

To create, edit, store, and communicate about Bear Music Fest files.

File type examples include:

  • Images & Graphics
  • Documents (i.e. Schedules, Contracts, Website Copy Drafts, Press Releases, etc.)

Filing Tips

  • File documents into the appropriate Department.
    • Department Heads are accountable for keeping the Department folder organized and up-to-date.
  • To avoid unnecessary duplicates, check relevant Department folders first.
    • If you create a document that replicates an already existing document, create an Archive folder within your department and re-file.
  • If a document belongs to multiple Departments, create an Alias by highlighting the document, and pressing SHIFT+Z. This will allow you to add/copy the document link to another folder location.

General Tip

  • Keep track of relevant communication by creating comment threads within documents.
  • Adjust permissions to the appropriate teammate(s) on either the document or the folder level.
  • Check out Google Drive Help for articles on getting started and troubleshooting.

WHAT NOT TO STORE IN GOOGLE DRIVE...